Job Description

Overview

Payroll Director

Location: South San Francisco, CA

Schedule: Full-Time Exempt, Hybrid

Department: Headquarters

Reports to: Chief Human Resources Officer

Pay Range: $125,000.00-$135,000.00/annually

Position Summary

The Payroll Director reports to the Chief Human Resources Officer and leads a team responsible for processing semi-monthly payroll for 1,000 employees in a complex, highly regulated environment. This role ensures efficient payroll operations, tax reporting, auditing, and system management, while collaborating closely with finance, HR, and leadership to maintain full compliance. The ideal candidate has advanced knowledge of California and multi-state payroll regulations, is a Certified Payroll Specialist, experienced in system implementations, and excels in high-volume, continuous improvement settings.

Key Responsibilities

• Payroll Operations and Compliance
• Oversee the accuracy and compliance of payroll functions in a complex, grant-funded environment.
• Ensure full compliance with all applicable federal, state, and local employment and tax laws and regulations.
• Provide final approval on all payroll submissions and deliverables.
• Serve as a backup for payroll processing as needed.
• Perform additional job-related duties as assigned.

• Audit and Risk Management
• Lead audits related to fiscal operations, 403(b) plans, government compliance, workers compensation, compensation, benefits, and wage and hour regulations.
• Conduct regular internal audits of payroll processes, tax filings, rates, accruals, and related areas to ensure accuracy and ongoing compliance.

• Process Improvement and Documentation
• Develop, document, and maintain standard operating procedures (SOPs) for all payroll functions.
• Identify and implement improvements to payroll systems and processes to enhance efficiency and compliance.

• Team Leadership and Collaboration
• Supervise, mentor, and develop payroll team members to support professional growth and high performance.
• Build and maintain consultative relationships with agency leaders and staff across departments.

Qualifications

• Bachelor's degree in accounting, finance, or related field. Certified Payroll Professional highly preferred.
• Minimum of five years of related work experience in an audit-heavy, high-volume environment.
• Advanced knowledge and application of California wage and hour requirements that affect payroll processing.
• Proficient with Microsoft Suite and enterprise level timekeeping and payroll systems; UKG experience a plus.
• Prior experience with system implementations highly preferred.
• Excellent communication skills to coach and train others on best practices.

Work Environment & Schedule

• This role will serve as a Monday Friday standard 8:00 am 5 pm business hours.

Why Aspiranet?

• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
• Access to the Aspiranet Employee Perks Program with exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more.
• Flexible Hybrid Schedule, balancing remote and in-office work.
• Flexible paid time off including holidays, vacation, sick leave, diversity days, and paid birthday time off.
• Access to the employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.
• Training opportunities to support ongoing development and career aspirations.
• Collaborative, inclusive, mission-aligned culture.
• Opportunity to lead meaningful initiatives that support employee wellbeing.

Equal Employment Opportunity

Aspiranet is an equal opportunity employer that values diversity and is committed to Inclusion, Diversity, Equity, and Access (IDEA).

How to Apply

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