Administrative Assistant/Office Administrator at Midtown Fund (Hybrid) Job at BCL Search, New York, NY

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  • BCL Search
  • New York, NY

Job Description

Our client, a fast-growing investment firm with a global footprint, is seeking a highly organized, proactive, and resourceful Administrative Assistant to support their New York office and provide coverage across the leadership team. This is a high-exposure opportunity for an early-career administrative professional who is eager to learn, take ownership, and grow within a collaborative, fast-paced environment.

The ideal candidate is polished, detail-oriented, and thrives in a role that touches all aspects of office and team support. This person will be a true utility player—supporting senior leadership, managing logistics, and ensuring the office runs seamlessly day to day.
This role is in office Monday–Thursday with work-from-home Fridays.
RESPONSIBILITIES:
  • Provide comprehensive administrative support to the New York office and coverage support for the leadership team.
  • Manage team calendars for senior leaders and research professionals, including scheduling internal and external meetings, issuing calendar invites, and maintaining shared group calendars.
  • Coordinate complex domestic and international travel for members of the leadership and research teams, including flights, hotels, car transfers, detailed itineraries, and visa processing when required.
  • Prepare full travel itineraries inclusive of meetings, logistics, and notes.
  • Coordinate conference registrations and assist with preparation as needed.
  • Process team expenses accurately and efficiently through Ramp.
  • Liaise and coordinate with colleagues across global offices.
  • Support internal and external meetings, including agenda preparation, materials, and follow-ups.
  • Assist with ad hoc projects and special assignments as they arise.
REQUIREMENTS:
  • Bachelor’s degree required (minimum GPA 3.0).
  • 1+ year of professional office or administrative experience.
  • Strong verbal and written communication skills.
  • Highly organized with exceptional attention to detail.
  • Ability to prioritize effectively in a fast-paced environment.
  • Proactive, enthusiastic, and team-oriented mindset.
  • Strong Microsoft Office skills, particularly Excel and PowerPoint.
  • Demonstrates ownership, accountability, and follow-through.
  • Comfortable taking direction while also working independently.
  • Willing to roll up sleeves and do what’s needed to support the broader team.
  • Tenacious, persistent, and willing to go the extra mile.
HOURS:
8:30am–5:30pm
Monday–Thursday: In office. Friday: Work from home
Flexibility for overtime as needed
COMPENSATION:
$75K–$85K base (DOE) + Discretionary bonus + Great benefits and perks

#IND1

Job Tags

Work at office, Work from home,

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